WEST COAST NORTH ISLAND CYCLING CENTRE INC Handbook

Details: Written by WCNI; Created: 18 June 2020

WEST COAST NORTH ISLAND CYCLING CENTRE INC

2020 West Coast North Island

Below we have:

List of West Coast North Island Affiliated Cycling Clubs
List of West Coast North Island Championship Events
List of West Coast North Island Roles
A template for West Coast North Island Handbook
Entry fees and Medal levies for WCNI Championships
WCNI Skin Suit Hire Info
Affiliation Fee

West Coast North Island Clubs

Bike Manawatu
Whanganui Cycling Club
Levin Cycling Club
Cycling New Plymouth
Taranaki Cycling Inc
Hawera Cycling Club
Stratford Road Cycling Club
*Previously (not current) NZ Army

West Coast North Island Roles

President / Treasurer – Nick Spark
Vice President – Ian Grey
Secretary – Stephanie Harris
WCNI Selectors:
Taranaki Selector: Grant Wilson
Whanganui Selector.Dave Hoskin
Manawatu / Horowhenua Selector: Nick Spark
Convener of Selector: Nick Spark
Elected: Lisa Horn, Dave Hoskin, Grant Shearman, Rob Stone
WCNI Signatories: Stephanie Harris, Nick Spark & Ian Grey

Life Members:

Cliff Chainey* (Wanganui)
E Calkin* (Foxton)
Allan Follett* (Stratford)
Noel Walls* (Foxton)
Wally Pidwell (Wanganui)
Frank Manning* (Palmerston North)
Harry Pidwell* (Wanganui)
Theo Cuff* (Palmerston North)
George Anderson* (Hawera)
Harry Gedye* (Wanganui)
George Stewart* (New Plymouth)
Alec Ludlam* (Stratford)
Norville (Watty) Watts* (Palmerston North)
Ernie Scott* (New Plymouth)
A H (Joe) Allen* (Feilding)
Bill Main OBE (Wanganui)
Gordon Sharrock* OBE (Wanganui)
Marlene Imrie* (Palmerston North)
Robert Gedye (Wanganui)
Fred Edgcombe* (Stratford)
Des Speirs (Feilding)
Ron Cheatley MBE (Wanganui)

*deceased

Patrons: Dave Black-Hawera,

Patrons
1934 – 37 J Watson*
1947 – 62 Cliff Chainey* (Wanganui)
1962 – 67 A D Bourgeous
1967 – 75 Wally Pidwell* (Wanganui)
1975 – 79 Harry Gedye* (Wanganui)
1979 – 84 Harry Pidwell* (Wanganui)
1984 – 85 George Anderson* (Hawera)
1985 – 90 Alec Ludlam* (Stratford)
1990 – 98 A H (Joe) Allen* (Feilding)
1999 - David Black (Hawera)

*deceased

Secretaries
1934 – 35 I Ross*
1935 – 36 S Stagpoole (Palmerston North)
1966 – 91 Norville (Watty) Watts* (Palmerston North)
1991 – 95 Marlene Imrie* (Palmerston North)
1995 – 98 Stephanie Montgomery (Wanganui)
1999 Kay Sell (Wanganui)
1999 – 2000 Debbie Collins (Wanganui)
2000 – 02 Julianne Sage (Feilding)
2005 Dave Neilson (Palmerston North)
2005 – 14 Noeline Elden (Palmerston North)
2015 – 19 Kim Andersen (Palmerston North)
2019 – Stephanie Harris (Palmerston North)

*deceased

WCNI Championship Events

Year - Title

2020 - Track Championship
2020 - Teams Time Trial Champs
2020 - Road Race Championships
2020 - Individual Road Time Trials Champs
2020 - Criterium

Handbook Template

Welcome
Welcome to “Insert venue here” and the West Coast North Island“"Insert name of event” Championship.
The club extends a big thank you to all volunteers and officials for their input in making this possible. We look forward to some exciting racing.
A big thank you to all the competitors that have made the effort to travel to this event.
Insert any course related notes and safety measures here
Please respect the marshals attending this area.

Safety Instructions

Traffic management will be in place, but this is to warn other road uses that we are there.
Roads are open and all normal road rules apply (riders must obey NZ road rules at ALL times)
Marshals are provided for direction and in some places to stop cyclists due to traffic
Riders must give way at all junctions as required.
Please be courteous to other road users

Entries/Registration
Entries close at “Insert time and date entries close” . Start lists will be compiled from the registrations and sent to clubs “Insert date here” OR will be listed on the clubs facebook and website by xx date / emailed out to registered riders
All riders are to ensure they have a valid 2020 license and have this readily available on the day.

Managers Meeting
A meeting for club Managers/Riders will be held at the “Insert instructions of where and time” – where start lists and race numbers will be available. Managers will be responsible for notifying their riders prior to them reaching the start line.

Sign On “insert time here”
All riders are to sign on in the hall where number will be issued.

Commissaries
Chief Commissaire – “insert Chief Comms name here”

STMS
Insert names of individuals here

Race Committee
Insert names of individuals here

Distances

Boys / Men
Category	Age	ITT Distance	RR Distance
Handbikes		Short Course	Short Course 20-30km
Paracycling		Short Course	Short Course 20-30km
U15 Boys	14 years and under	Short Course	Short Course 20-30km
U17 Boys	15-16 years	Short Course	Long Course 62+km
U19 Men	17-18 years	Long Course	x-Long Course 84-100+km
U23 Men	19-22 years	Long Course	x-Long Course 84-100+km
Senior Men	23-34 years	Long Course	x-Long Course 84-100+km
M1 - 35 - 39	35 - 39	Long Course	Long Course 62+km
M2 - 40 - 44	40 - 44	Long Course	Long Course 62+km
M3 - 45 - 49	45 - 49	Long Course	Long Course 62+km
M4 - 50 - 54	50 - 54	Long Course	Long Course 62+km
M5 - 55 - 59	55 - 59	Long Course	Long Course 62+km
M6 - 60 - 64	60 - 64	Short Course	Long Course 62+km
M7 - 65 - 69	65 - 69	Short Course	Medium Course 40+km
M8 - 70 - 74	70 - 74	Short Course	Medium Course 40+km
M9 - 75 - 79	75 - 79	Short Course	Medium Course 40+km
M10 - 80+	80+	Short Course	Medium Course 40+km

Girls / Women
Category	Age	ITT Distance	RR Distance
Handbikes		Short Course	Short Course 20-30km
Paracycling		Short Course	Short Course 20-30km
U15 Girls	14 years and under	Short Course	Short Course 20-30km
U17 Girls	15-16 years	Short Course	Medium Course 40+km
U19 Women	17-18 years	Short Course	Medium Course 40+km
U23 Women	19-22 years	Long Course	Medium Course 40+km
Senior Women	23-34 years	Long Course	Medium Course 40+km
M1 - 35 - 39	35 - 39	Long Course	Medium Course 40+km
M2 - 40 - 44	40 - 44	Long Course	Medium Course 40+km
M3 - 45 - 49	45 - 49	Long Course	Medium Course 40+km
M4 - 50 - 54	50 - 54	Short Course	Medium Course 40+km
M5 - 55 - 59	55 - 59	Short Course	Medium Course 40+km
M6 - 60 - 64	60 - 64	Short Course	Medium Course 40+km
M7 - 65 - 69	65 - 69	Short Course	Medium Course 40+km
M8 - 70 - 74	70 - 74	Short Course	Medium Course 40+km
M9 - 75 - 79	75 - 79	Short Course	Medium Course 40+km
M10 - 80+	80+	Short Course	Medium Course 40+km

Criterium - 1 lap = Approx 1.2km 1 minute intervals
Category	Time
U15 Girls	10 mins + 1 lap
U15 Boys	10 mins + 1 lap
U17 Girls	15 mins + 1 lap
U17 Boys	15 mins + 1 lap
A Grade Women	20 mins + 1 lap
A Grade Men	20 mins + 1 lap
B Grade Women	20 mins + 1 lap
B Grade Men	20 mins + 1 lap
C Grade Women	15 mins + 1 lap
C Grade Men	15 mins + 1 lap
D Grade Women	15 mins + 1 lap
D Grade Men	15 mins + 1 lap

Course Maps / Routes
Clubs to insert full course map and notes here

Gearing and Equipment
U15 - 6.61 meters rollout no aero helmets no TT bars
U17 - 7.00 meters rollout aero helmets clip on TT bars
U19 - 7.93 meters rollout aero helmets TT bars
Non-licensed riders must ride the gearing appropriate to their grade.
All other age groups - open gears

Timing / Transponders
Timing will be done manually, so no need for transponders.
OR
Each rider will be issued with a Transponder:

Your transponder holder should be 4 fingers under the rim (remember to take the sticky tape off the holder and don't put the cable ties through the spokes)
Left hand side of the fork - shiny side facing out
Once your finished use some snips and take the length off the cable ties – we will have some at the start line for you.
Step 1 – Remove the Backing Tape on the black holder.
Position black holder on Front LEFT fork, 4 fingers below the top of spokes
Pull cable ties TIGHT. Ensure Holder remains flush to fork
Step 2 – Trim the cable ties with some snips
Step 3 – Slide Transponder into holder until it clicks
Give transponder a gentle tug to ensure it is secure
To remove transponder press release button and slide it out
Checklist
Black Holder secure
Transponder secure
On front left fork
4 fingers below top of spokes

Transponder photo.

Please make sure your transponder is handed back at the completion of your ride.
It is your responsibility to ensure your transponder is on correctly if it is not it may not read on our system, therefore you may not receive a finish time.

Numbers
Race Numbers – “insert club instructions” One Race number – Number is to be placed on the left hand side, rear quarter of your race top, readable in the prone riding position. Please ensure your transponder is placed on your bike correctly – see instructions on website”
OR Two numbers. One centrally on the lower back and the second on the riders left side readable in the prone riding position. No transponders required.

*Numbers are to be returned to officials at the end of the rider’s race. Any numbers not returned will incur a cost of $20 invoiced to the riders Club.

Entries

Entry is available to all riders (affiliated to a Cycle Club and/or non-club riders).
If a rider is scratched they must notify the organisers as soon as possible so start lists can be altered accordingly.

Licenced Riders.

Riders are to ensure they have a valid 2020 licence card with them or have it readily available at all times during the Event, or if it is still being processed, a receipt and a form of photographic identification available.

Non-Club Riders.

Non-club riders will start at the end of their respective grade group.
All non-club riders must understand they do not have the insurance benefits that come with holding a UCI license and compete at their risk. See Terms and Conditions.
Non-club riders will not eligible for medals.

Equipment

Bicycles must confirm with current UCI regulations and NZ Road Rules. All bicycles must have 2 independently operating brakes (1 front, 1 rear).
Fixed wheel bikes are not permitted.
Helmets must be compliant with the NZ Transport Agency Standards for use on open roads and must be worn at all times whether training, warming up or racing.

Rules.

Racing will be conducted under UCI regulations and Cycling NZ Technical Regulations.
As racing takes place on open roads, it is a condition of racing that New Zealand traffic regulations are adhered to.
Helmets must be worn at any time a rider is on their bike.
Riders must keep left and not cross the centre line at any time. Where there is no centre-line riders must ride as far left as practicable.

Riders Apparel

Riders must only wear their approved Club jerseys and shorts. Shorts may only display sponsors that are detailed on the riders racing licence.
Members of a UCI International Trade Team or a registered NZ Domestic Trade Team, riding as an individual and are permitted to wear their team shorts only. Must wear their Club Jersey.
Non-club riders must wear suitable clothing.

Time Trial

All riders to sign on at the :insert instructions of where sign on is and time between” and report to the start line xx minutes before their start time for gear check.
Race Numbers – “insert club instructions” Numbers are to be placed on the left hand side, rear quarter of your race top, readable in the prone riding position. Please ensure your transponder is placed on your bike correctly – see instructions on website”
OR Two numbers are required. One centrally on the lower back and the second on the riders left side readable in the prone riding position. No transponders required.
Riders will be held on the start line but restrained. If any riders break the start they will incur a 10 second time penalty.
Riders who miss their start may be allowed to start from a stationery held position but their time will be taken from their original scheduled time, OR start at a suitable alternative later time. This will be at the discretion of the starter/ organisers – not the rider.
Support – There is no rider support permitted and no vehicles following or parked out on the course, other than those of the commissaires or race officials. Sanctions and possible disqualification may be imposed if non-authorised vehicles are seen on the course.
A sag wagon will pick up riders who abandon the event. A wheel wagon will not be attending.
Only riders who are in competition are to be on the course. Warm up is not permitted on the course.
Any rider withdrawing from the race must remove their number and advise officials as soon as possible.

Protests.

Any protest is to be made to the commissaire within 15 minutes of the completion of the event. Protests can only be lodged by a club official on the behalf of the rider. Any protest must be made in a polite and courteous manner. Any decision by the commissaires is final and no further dialog or appeal will be entertained.

Medals and Medal Ceremony.

Medals are awarded on the following basis.
All riders shall participate in official ceremonies.
All rider must wear their official club race uniform
No sunglasses, caps etc to be worn on the podium.
Medal winners are to wear their medal around their neck until they have exited the podium area.
Non-club riders are not eligible for medals.

General.

The race will be held on an open road with traffic management in place to control speed and stop vehicles at the start line only, so riders can get away on time. Over the entire course, riders have right of way as per the Road Code however there will be marshals at the 3 side road intersections to alert traffic of the event.
Parts of the course are narrow with no centre line. It is essential that riders keep as far left as practicable at all times.
After the sprint finish riders are to wind down and “insert instructions here”.
Warm up can be done on trainers “Insert Where”, “insert directions – or on trainers in the carpark area”. "No trainers inside the hall. No warmup on the course.
All riders and spectators are to use the underpass to cross from the domain to the hall or start line. Marshalls will be in place to remind you of this and there will be no exceptions. This section of SH1 is notoriously dangerous!

Terms and Conditions of Entry

I acknowledge that I am accepted as a participant in the Event on the basis that I have read and accepted all the below terms and conditions:

Acknowledgement of Risk and Medical Concerns:

1.1 I hereby acknowledge and assume all the risks of participating in the 220 West Coast North Island Event Type Championship event (“the Event”). Whilst every endeavour will be made to ensure my safety, I acknowledge that participating in the Event involves a real risk to me and other participants of serious injury or even death from various causes including exertion, equipment failure, dehydration, collisions or incidents involving other competitors, spectators, other road users and/or vehicles, aspects of the course or bad weather conditions and other causes. I understand that the Event will be held over public roads and in and on facilities open to the public during the Event and upon which hazards are to be expected
1.2 I understand I should not enter or participate in the Event unless I have trained appropriately and had any current health concerns checked by a medical practitioner
1.3 By participating in the Event I accept all risks necessarily flowing from my participation which could result in loss of life or permanent injury. Accordingly, I release all persons or organisations associated directly or indirectly with the conduct of the Event, including sponsors or other stakeholders, from all claims, demands and proceedings arising out of my participation, and I hereby indemnify them against all liability (including liability for their own negligence and negligence of others) for all injury, loss or damage arising out of or connected with my participation in this event. This release shall include Club Name (“Event Organiser”), all sponsors and their respective managers, officers, agents, contractors, employees and volunteers including medical and paramedical people appointed for the Event, the owners, licensees and occupiers of land upon which this event or any part of the Event is conducted, any statutory body or local authority having control over any land upon which is involved directly or indirectly with the Event in any manner whatsoever and the Event Organiser. This release and indemnity continues forever and binds my heirs, executors, personal representatives and assignees
1.4 I consent to receiving any medical treatment the Event Organiser and/or Medical Provider deems necessary at the Event Organiser’s discretion before, during and/or after the Event
1.5 I agree to be responsible and assume liability for any and all costs incurred as a result of my training for and/or participation in the Event, including but not limited to travel and accommodation costs, ambulance transport services, hospital stays, medical care and treatment including any rehabilitation, and medical and pharmaceutical goods and services
1.6 I acknowledge that safety precautions undertaken by the Event Organiser are a service to me and other participants but are not a guarantee of my safety
1.7 I acknowledge that I will inform the Event Organiser on my registration form or prior to the Event in writing of any illness or condition including any pre-existing condition from which I suffer or might suffer that might affect my performance or be relevant if medical treatment is needed. The Event Organiser may, in the Event Organiser’s sole discretion, exclude me from the Event if the Event Organiser deems this appropriate for my safety or the safety of other participants.

Consent to Use of Personal Information including Use of Image:

2.1 I agree to my name and contact details being included on the Event’s database which may be used for commercial purposes by the Event Organiser or any of its sponsors or other stakeholders. This may include informing me or contacting me about events, products, brands, special offers, publications and other promotions in which the Event Organiser or any of its sponsors think I might be interested in (including via email or other electronic communication). The Event Organiser will keep my personal information secure and hold it in a database in accordance with the Privacy Act 1993 and any amendments
2.2 I consent to the Event Organiser and its sponsors or other stakeholders using my image, name and likeness before, after and/or during the Event for event promotion, broadcasting or reporting in any media in relation to the Event or for the sponsor’s own commercial or other purposes for the duration of their sponsorship
2.3 I consent to the Event Organiser having unlimited rights to my image, likeness or names for promotional purposes
2.4 I understand that if I do not want my details to be passed on to the Official Race photographer, who will notify me when my photographs are available online (via the email address supplied), I am to contact the Event Organiser prior to the Event by emailing Insert email address here

Entries

3.1 All competitors under 18 years of age at the date of the Event require the consent of a parent or guardian. This consent is given by the agreement to these terms and conditions by the participant’s legal guardian
3.2 If I am entering and agreeing to these terms and conditions as the participant’s legal guardian, I have the legal authority to act for the participant and on their behalf
3.3 I acknowledge that my entry fee is non-refundable under any circumstances, including but not limited to withdrawal either before or during the Event due personal injury of any degree or exclusion by the Event Organiser or cancellation or modification of the Event
3.4 I acknowledge that if the Event is cancelled or postponed due to circumstances beyond the control of the Event Organiser such as extreme weather, fire, flood, earthquake or any other circumstance following which the Event Organiser deems it unsafe to hold the Event, my entry fee is not refundable.

Rules and Regulations

4.1 I understand and agree to the rules and regulations to which this event is been held under
4.2 I understand additional event information will be available on request.
4.3 I understand that it is my responsibly to have my bike and helmet checked before coming to the Event
4.4 I understand that all roads are open to other road users and that I must obey all road rules and the directions of the Event Organiser including marshals, traffic management direction and directions from the Police. This includes but is not limited to keeping as far left as practical at all times and never crossing the centre line
4.5 I acknowledge and agree that if I breach any of these Terms and Conditions of Entry or fail to adhere to any direction of the Event Organiser, including the Event Organiser’s agents, officials, employees and contractors, whether before or during the Event, the Event Organiser may immediately exclude me from the Event. I agree that if excluded I will immediately remove myself from the Event including ceasing to ride until the Event has concluded
4.6 I understand that I must report to Event Organiser as soon as possible if I decide to pull out of the Event
4.7 I acknowledge that by reason of circumstance beyond the control of the Event Organiser it may become necessary to change the format, delay or cancel the Event, and if that occurs, I consent to the changes and I agree that each and every one of the conditions set out in these Terms and Conditions shall apply to the changed event.

Eligibility and Age Categories:

5.1 I acknowledge that I meet the Entry Criteria as stated on the event website
5.2 Age categories are based on age as at 31 December in the year of the race
5.3 The minimum age for entry is 13 years as at 31 December in the year of the race.

Miscellaneous:

6.1 I acknowledge that I am personally responsible for my possessions at the Event.

Please note each club may also have there own set of terms and conditions set out on their registration in addition to these

Entry fees and Medal levies for WCNI Championships

Road and Track
WCNI Track Championships (Charged by club running the event)

Under 17 Individual $5.00 each event
Over 17 Individual $6.00 each event
All Team fees $7.00 each event

WCNI Road Championships (Charged by club running the event)

Individual - Under 17 - $15.00
Individual - Over 17 - $20.00
Team fees - Under 17 - $25.00
Team fees – Over17 - $35.00

Levy for Championship Medals to be paid to WCNI Centre
For Track WCNI levy on Track medals

$3.00 each individual event, per person, (Change made at AGM 12 August 2019) – was $5 p/p previously
$3.00 each team event (Change made at AGM 12 August 2019)

For Road WCNI levy on Road Medals

WCNI levy on Road medals $5.00 each individual
WCNI levy on Road Team Medals $10.00 each team
(The above fees for Medal levy, the hosting club needs to pay the WCNI Centre within 60 days from the event).

For both Road and Track entry fees are to be paid either by the individual rider or by the Club Secretary to the club running the event.

Skinsuit Hire

WCNI CENTRE TRACK JERSEYS AND SKINSUITS HIRE AGREEMENT

You will be supplied with a cycling top or skinsuit to ride at your event.

Full care and responsibility is to be taken for the clothing.
You will sign the register and pay $20.00 bond on uplifting the garment.
In the event of a race crash, damaging the garment beyond repair, you will only be required to forfeit the bond.
Skinsuits are to be taken home and washed and returned to WCNI Secretary in a good state.
Cycling tops are to be returned to the Team Manager immediately you have finished your final race and to be signed off register.
Bond refunds will be returned to all riders by WCNI Secretary for returned tops and skinsuits which meet criteria in stated (4) above.

Affiliation Fee

Annually $400.00